# ERP requirements specification – editable outline

SYNQ · 24 September 2026 · Your document version: [complete]

This is an original planning aid, not a standard or contract template. Replace example content. Add requirements and necessary business, privacy and legal reviews for your organisation.

## 1. Purpose and boundaries

- Organisation / department: [complete]
- Reason for the project: [complete]
- Desired outcome: [complete]
- Initial process included: [complete]
- Explicit exclusions: [complete]
- Decision owner: [complete]

## 2. Current and target process

- Trigger: [complete]
- Roles: [complete]
- Current steps / applications: [complete]
- Specific problem: [complete]
- Desired sequence / outcome: [complete]
- Exceptions: [complete]
- Anonymised sample transaction: [reference]

## 3. Requirements register

Use erp-lastenheft-en.csv. Create one entry per independently testable requirement. Keep identifiers stable. Agree priority definitions and make unresolved decisions visible.

- Must means in this project: [complete]
- Important means: [complete]
- Optional means: [complete]
- Who resolves conflicts? [complete]

## 4. Data and interfaces

| Object / transfer | Authoritative source | Target | Direction / trigger | Error handling | Owner |
|---|---|---|---|---|---|
| [complete] | | | | | |

- Dataset / approximate volume: [complete]
- Known quality issues: [complete]
- Export / access assessment: [complete]
- Retention / deletion / privacy: [review owner and decision reference]

## 5. Roles and operation

| Role | May read | May edit | May approve | Explicit exclusions |
|---|---|---|---|---|
| [complete] | | | | |

- Operating hours / availability: [requirement and measurement]
- Response time / data volume / concurrent use: [operation, environment, limit]
- Backup / restoration: [target, owner, evidence]
- Issue handling / support: [agreement]
- Documentation / export / future handover: [requirement]

## 6. Demonstration and supplier response

- Scenario ID / requirement IDs: [complete]
- Starting data and role: [complete]
- Action: [complete]
- Expected outcome: [complete]
- Exception / failure case: [complete]
- Demonstrated outcome / evidence: [complete]
- Standard / configuration / extension / unresolved: [complete]
- Prerequisites and effort: [supplier response]
- Business assessment / decision owner: [complete]

## 7. Approval and changes

- Approved version / date / owners: [complete]
- Applicable scope: [document reference]
- Open items and owners: [complete]

| Change | Reason | Affected IDs | Scope / effort / timing impact | Decision |
|---|---|---|---|---|
| [complete] | | | | |

The applicable documents and arrangements for changes are agreed within the specific project.